Virtual Reality (VR) Meetings, Re imagining Work Meetings

10 min readOct 20, 2022


The outbreak of COVID disrupted the traditional way of working. While the shift from office to work from home was abrupt and tough, it has now become the new normal.

According to a report by Owl Labs, 90% of respondents found working remotely more productive than working at the office.

Evidently, people prefer working remotely rather than going to the office every day. To help further this cause, offices began adopting various methods to make the best out of work from home. Eventually, with the inclusion of tech tools, video conference meetings elevated into virtual meetings.

What’s Virtual Reality?

VR is a 3-D virtual world designed digitally to immerse users into a virtual world to fully immerse their senses in an completely immersive virtual environment. VR utilizes a blend of cutting-edge hardware and software, like Oculus.

The hardware can be used to stimulate the senses like sounds, tactile and so on. and the software simulates the environment.

Imagine, for instance, that you put on VR Glasses in order to play the Virtual reality car racing sport. Since this technology was created to “trick” the eye and brain through creating a virtual reality it will be like being in the game as if you were driving a car and driving it!

The pandemic was the catalyst for the long-awaited rise of this exciting technology. It’s not just for entertainment, Virtual Reality has now been incorporated into more business environments. Workers can interact and explore virtually using equipment that is specialized like VR Glasses, Headphones, Sensory Gloves, Goggles and much more.

Rise of VR-based Meetings

VR Meetings have emerged as an instrument to bridge gaps between actual as well as the virtual office. Companies are beginning to hold their meetings via virtual meeting platforms like MeetInVR.

An VR headset is needed for converting regular meetings into immersive virtual meetings. Thanks to its cameras and inertial sensors integrated inside this headset

VR technology is able to detect number of different actions in order to provide an authentic experience.

An avatar can replicate the movements of a person in virtual reality and perform anything, while the real person can observe the motions of all these avatars without being exhausted. This has resulted in a number of advancements in workplaces that aren’t practical in a real-world environment.

The reason VR Meeting has come to be going to be around for the long haul

When working remotely, meetings typically take place using platforms like Zoom as well as Microsoft Teams. These tools are suitable to facilitate discussions and screen sharing however, they can create an impression of disconnection and loneliness.

To prevent such a situation, Virtual Reality can be beneficial as it promotes an immersive digital experience that can lead to greater engagement.

Consider that one of the primary reasons that individuals visit offices of corporations or other sites is to have a meeting in person. This isn’t just for collaboration and human interaction but also to concentrate on the topic at hand. VR recreates the feeling of being in an actual meeting with other people, making the interactions more intimate without the expense of traveling.

We know that VR usage in the workplace goes far beyond fostering inclusion in remote work. In addition that VR can do, VR can have a profound impact on a variety of crucial elements which can improve the performance of the company.

> Remote Collaboration

For example, a business is planning to launch an automobile and invites a group to look at the 3D prototype. Through VR Meetings, all participants who attends the meeting will be able to digitally be around the item and view the prototype at the same time and navigate around it, rotate it, and more. It is possible to explore more than they would do in the real world.

> Improved Instruction for Employees

VR Meetings are adapted to the requirements of an organization’s learning to make high-quality training more easy to offer. Virtual training that is hands-off can be conducted for a vast number of individuals in a shorter duration than conventional offline learning. It also offers people the opportunity to experience situations that are difficult to replicate in traditional training sessions. This is particularly useful in high-risk training, such as those for jobs such as construction or firefighting.

> Time Saving and Cost-Cutting

VR Meetings make sure that participants can gain the knowledge they require without waiting for an event to happen or physically present at the location or location. This results in increased engagement and also saves the time and expense of traveling. Furthermore, as VR is growing in popularity, VR headsets are becoming more affordable and widely accessible every year.

> Is a great option for the new-generation Workforce

Through virtual reality meeting, freshers can receive the most intense and immersive training needed for every job. This allows employers to hire not just based on the experience of their employees, but also their ability and talent to learn. Thus, giving a nod towards the younger generations that wants to begin their careers.

Virtual Reality Meetings Platforms

At present there are more than sixteen VR Platforms. Although the list is lengthy but there are some platforms that have set the stage for future and current VR platforms.

> Facebook Horizon

· It’s an VR Platform created by Facebook which allows users to interact with each other in a simulated environment creating their own 3D avatars. Users must download the app they are assigned and install Oculus devices.

> Microsoft Mesh

The VR Platform enables people to work together virtually just like they do by using 3D self-portraits. Users can use this feature with any Mesh-enabled device like HoloLens 2 smartphones, VR headsets tablets or laptops.

> GatherInVR

It was developed by Queppelin the company behind Queppelin, it’s an application that allows you to hold Virtual Reality meetings and conferences that can be tailored to any organization or business. It’s a browser-based system and doesn’t require software installation on the part of the attendees or guests.

How to Start VR Meetings with GatherInVR?

Making the VR Meeting is easy. The process is like the one you do to join any online conference. We’ll explore this using Queppelin’s GatherInVR Platform.

> Step 1. Visit

> Step 2. Step 2: Enter one of our public rooms of your choice the templates that are already available or choose to get the room you want designed with our help.

> Step 3. The following screen you will be able to choose from three choices, namely Join Room , Click on Device to enter and Spectate .

If you own an VR headset, you can just click “Enter on Device” to join in the conference. It is possible to join the meeting using your VR headset will enable you to enjoy a fully immersive meeting experience with colleagues.

If you don’t own an VR headset, you can join the Room to be participant in your virtual meeting just like you are in an Zoom or Google Meet call but with an added 3D Avatar.

These two options allow you to chat and share screens, add or remove people, communicate with each other and so on. If you prefer to observe a meeting and not participate, you just need to select “Spectate”.

We now know how you can setup and join Queppelin’s VR Meetings Platform, the next question to ask is what exactly is an avatar.

Avatar- Your virtual self

Avatars are the most basic 3D representation of an individual created through Artificial Intelligence and tracking body language. The avatar you choose to represent yourself allows users to interact with contents of the conference. On GatherInVR you can make your own avatar or select one of the avatars already available on the website.

Similar to a typical meeting, you’re able to move through the room, talk with other people, and use the screen to share and so on. You can also connect to different meetings within meeting rooms, and many more.

3D Environments

3D Environment refers to the creation of a realistic environment through computer-generated software. Users can be immersed in environments that are normally beyond their reach due to time, cost safety issues and other perceived limits.

With GatherInVR You can build an 3D Environment tailored to your requirements. It could be the layout of your office or an entirely new arrangement or whatever your imagination and imagination lead to. VR Meetings can be fun by creating the creation of custom 3D environments for those who are nostalgic about their workplace. Visitors can explore the virtual office in 3D and also.

Furthermore, GatherInVR lets your avatar freely move around it’s 3D Environment by using your mouse and the keys A, W, S, and D as you play a game. The idea is to bring the maximum amount of engagement and immersion through making the experience more gamified.

Beyond VR Meetings

As VR-based meetings have become a rage after the pandemic increased, more and more businesses in a variety of fields are becoming familiar with VR technology. Let’s take a look at some.

· Inflicting pressure on High-risk Jobs Training

The use of VR to train and security allows you to explore and comprehend the machinery and dangerous conditions in industrial plants with high risk without risking your life.

It is a BioGas Plant walkthrough below an innovative VR-based training tool created by Queppelin with which students can tour the plant and get to know every machine, which assists in better training for industrial use.

· Elevating eCommerce & Customer Experience

VR can transform the way we shop. It gives customers the experience and experience of a shop at their home, it increases the excitement factor of shopping online. In addition, eCommerce companies are also able to explore new ways to improve customer satisfaction and explore store layouts and do much more that isn’t practical or even practical in reality.

This VR Retail Store for British Telecom by Queppelin which is linked below, was created to aid in the planning designs, design, conduct research and enhance the customer experience of the company.

· The ability to take events to a new height

Through VR, large-scale immersive events can be organized by companies more efficiently and at half the cost of many hours of work than traditional occasions. This unique method can help you stand out from your crowd and impress your customers.

Below video provides an overview of the very first Metaverse Jewelry Exhibition organized by Tanishq on Queppelin’s Metaverse Platform. The company chose Metaverse as the future-generation launchpad for their new jewelry line — Rivaah. The launch event earned a lot of reviews and set the bar for business.

Who is using VR?

With the rise of VR, VR has taken off in the eyes of consumers and various industries. From healthcare to content production to education, and more. Here’s a quick overview of a few of the sectors that make use of VR.

· Education:

According to a study conducted in 2019 that medical students who had were given VR training could perform a range of procedures more quickly and with greater precision than their peers who were trained in traditional ways. With Queppelin you can have any course that you want to transform into the immersive experience of VR. For example, learning a language is an arduous job. With the introduction of VR students can enjoy an immersive experience in language learning in which they are able to interact with real people across the globe.

· Healthcare

Medical errors rank third on the list of top causes of deaths. The reasons for this include complicated procedures, specifically when it comes to surgeries and treating patients with accuracy. Healthcare professionals are making use of VR to build the 3D models of patients to better understand the cause of a problem or procedure, and plan and practice it as well as other.

· Gaming

If you consider VR gaming, it is the first thing that comes to mind . This has become a major factor in the success of VR. Numerous people are willing to put in the time and money to be an integral part of this thrilling game experience that is immersive and thrilling. You can participate in many of the current VR games online, or design your own unique gaming experience with Queppelin services.

· Recreation

Numerous VR-based companies have opened an avenue for people and strangers to gather and play games or chat within virtual environments. The integration of VR allows users to create online worlds where they can sit and relax in games, relax, or collaborate on projects.

Is VR expensive?

Virtual Reality was once regarded as a costly luxury that was not affordable to the average person. One of the major reasons was the fact that it was mostly used for gaming purposes as well as the absence of knowledge and technology regarding it.

The cost and accessibility of VR headsets is increasing as is the demand for VR and VR-related services. At present, buying an VR headset is cheaper than buying gaming consoles like an Xbox or Playstation 5 and costs only 25% of the cost of a premium smartphone.

It is clear that the purchase of a VR headset is an affordable investment. With Queppelin companies can avail the top VR services at the most affordable cost and with a consult.


According to most recent research on the virtual reality AR/VR technology is predicted to bring an $1.5 Trillion boost to global GDP in 2030.

Companies are keenly pursuing the opportunities offered by VR since it has allowed business leaders to integrate the best of physical and digital realms. This has not only benefited their business, but also their workers and consumers as well.

It is important to note that in just a year the number of VR-related startups has risen by 14 percent. The companies are based on an aim of changing how we shop as well as how we entertain ourselves and conduct business.

It is evident that this long-awaited technology boom is now officially underway and is bound to have endless opportunities to us!




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